COMMISSIONERS: Dave Hudson, Chair Maria Viramontes, Vice Chair Janet Abelson Susan Bonilla
David Durant Donald P. Freitas Federal Glover Brad Nix Julie Pierce Karen Stepper Don Tatzin
EX-OFFICIO MEMBERS: Amy Worth, MTC Gail Murray, BART Joe Wallace, Bus Operators
ADMINISTRATION AND PROJECTS COMMITTEE (APC)
AGENDA
(Full APC packet with backup is available at: www.ccta.net)
MEMBERS: Karen Stepper – Chair, Donald Freitas – Vice Chair, Julie Pierce, Don Tatzin, and Maria Viramontes
DATE: Thursday, September 4, 2008
TIME: 8:30 am.
LOCATION: Hookston Square, 3478 Buskirk Ave., #100, Pleasant Hill, CA 94523
A. CONVENE MEETING: Karen Stepper, Chair
B. PUBLIC COMMENT: Members of the public are invited to address the Committee regarding any item not listed on the agenda. Please complete a speaker card in advance of the meeting and hand it to a member of the staff.
C. MINUTES: Minutes of the APC Meeting held on July 3, 2008. (Attachment-Action)
CONSENT CALENDAR ITEMS:
1. Monthly Project Status Report. (Attachment-Information)
2. Warrants Issued for Month of June and July 2008. This report also includes the summary of payroll and benefits costs by organizational unit. (Attachment-Information)
3. Monthly Investment Report for June and July 2008. The Authority’s Investment Policy requires this report. (Attachment-Information)
4. Quarterly Financial Report for Quarter Ended June 30, 2008. This is presented in accordance with regulations and the Authority’s Investment Policy, which requires that the Chief Financial Officer provide an analysis of the Authority’s portfolio including composition, credit quality, maturity distribution, and an analysis of sales tax revenues. (Attachment - Action)
5. Employee Travel Report. Pursuant to the Authority’s travel policy, out of state travel is approved by the Executive Director and reported to the APC. (Attachment - Action)
6. Listing of Construction Change Orders (CCOs) that exceed $25,000.* Authority policy requires that this list be submitted to the APC for information. (Attachment-Information)
7. I-580/Chevron Bicycle Gap Closure. Staff recommends the addition of the I-580/Chevron Bicycle Gap Closure project to the Authority’s Project Study Report Recommended List. (Attachment – Action)
8. SR4 (e) Widening Project – Loveridge Road to Somersville Road (Project 1406).
8.1 Amendment No. 4 to Cooperative Agreement No. 90.14.13 between CCTA and the California Department of Transportation (Caltrans) for Design and Right of Way Services. Staff seeks authorization to amend Cooperative Agreement No. 90.14.13 to incorporate additional out of scope services and increase the value of the agreement by $60,000. (Attachment - Action)
8.2 Memorandum of Understanding Between the Authority and the City of Pittsburg.
The widening of State Route 4 between Loveridge Road and Somersville Road requires construction within the jurisdictional limits of the City of Pittsburg. The proposed MOU (14.06.01) defines the terms and conditions under which the project is to be constructed, financed, and maintained. (Attachment - Action)
9. State Route 4 (e) Widening – Loveridge Road to State Route 160 (Project 1406 and 3001)*
9.1 Agreement For Sale of Conservation Credits with Ohlone Preserve Conservation Bank. Staff seeks authorization to enter into an Agreement to purchase 8.4 California Red-Legged Frog conservation credits at the Ohlone Preserve Conservation Bank. (Attachment - Action)
9.2 Authorization to Seek RM-2 Allocation: Staff seeks approval to apply to the Metropolitan Transportation Commission (MTC) for an allocation of Regional Measure 2 funds in the amount of $15 million for right-of-way preservation. Resolution #08-17-P. (Attachment – Action)
10. SR4 (e) Widening Project – Railroad Avenue to Loveridge Road – Authorization to Close Agreement No. 201 with American Civil Constructors (Project 1405).* The landscaping project is complete. Authority policy requires authorization to close the construction agreement. Resolution #08-15-P (Attachment - Action)
11. Hercules Transit Center (Project 2303): Appropriation of Measure C Funds for Construction. The City of Hercules is requesting appropriation of $1,106,000 in Measure C funds to construct an additional 175 parking spaces at the new location of the Hercules Transit Center. Resolution #08-14-P. (Attachment - Action)
12. Annual Report from the Authority’s Program Management Consultant.* APC has requested an annual report on accomplishments for each of the Authority’s key ongoing consultants. The third such annual report from Nolte Associates – the Authority’s program management consultant, is attached. (Attachment-Action to be Determined)
13. I-680 Southbound HOV Lane Gap Closure – Restriping. (Measure J Project 8002). The existing HOV lane will be extended 0.9 miles north of Livorna Road as part of a Caltrans freeway rehabilitation project. Staff requests authorization for the Chair to execute Cooperative Agreement 90.11.15 with Caltrans to deliver the project. (Attachment - Action)
14. I-80/San Pablo Dam Road Interchange Project (Measure J Project 7002): Staff requests authorization to appropriate Measure J funds in the amount of $652,000 for acquisition of a vacant property on Humboldt Avenue in the City of San Pablo. Resolution #08-02-PJ. (Attachment – Action)
15. Interstate 680/State Route 4 Interchange Improvements (Project 1117) – Amendment No. 7 to Agreement No. 149 with URS for Project Report/Environmental Document Services.* Staff seeks authorization to execute Amendment No. 7 to Agreement No. 149 with URS in the amount of $56,000 for additional services for preparation of the Project Report/Environmental Document. (Attachment – Action)
16. Interstate 680 Auxiliary Lane Project (Segments 1 & 3): Certification to Fund the Balance of Capital Construction Costs (Project 1106). Cooperative Agreement No. 90.11.07 with Caltrans commits the Authority to fund 100% of the construction cost shortfall. Following award of the contract in 2006, Authority staff advised Caltrans that it would make up to $925,800 available, which was the difference between the lowest bid and the initial funds set aside by the Cooperative Agreement. Resolution #08-16-P ratifies that commitment. (Attachment – Action)
End of Consent Calendar
REGULAR AGENDA ITEMS:
17. Legislation. Staff will provide updates on the following items:
18. Audit Process for the Fiscal Year Ending June 30, 2008.* Audit standards require that the auditor brief the APC on the audit process for fiscal year ending June 30, 2008. The briefing includes the scope, timing and other considerations related to the audit process. (Attachment - Information)
19. Authorization to Negotiate a Contract with New World Systems to Procure a Financial Management System and Related Services.* Proposals have been evaluated and staff is seeking authorization to negotiate a contract with the finalist from the selection process. (Attachment - Action)
20. Draft 2008 Measure C Strategic Plan. Staff will present policy issues associated with the proposed draft 2008 Measure C Strategic Plan. Adoption of the Plan is targeted for October 2008. Resolution #08-12-P. (Attachment – Information – Action to be Determined)
21. Correspondence.
22. Other Business.
23. Adjournment to next meeting. The next regular meeting is proposed for Thursday, October 2, 2008 at 8:30 am.
Note: Please retain this packet for the Authority meeting. In general, complete back-up material is provided with the standing committee packets. The Authority agenda packet contains summary information only.
SHUTTLE SERVICE: With 24-hour notice, a County Connection Link shuttle can be available at the Pleasant Hill BART station for the Administration & Projects, Planning, and Full Authority meetings. To arrange for the shuttle service, call: Danice Rosenbohm at 925-256-4722, NO LATER THAN 24 HOURS PRIOR TO THE MEETING. Con el aviso de 24-horas, una County Connection Link Shuttle puede estar desponible en la estacion de Pleasant Hill BART para las asambleas horaria. Para arreglar para el servicio de lanzadera, llame: Danice Rosenbohm en 925-256-4722, NO MAS ADELANTE DE 24 HORAS ANTES DE LA ASSEMBLEA.
TRANSLATION SERVICES: If you require a translator to facilitate testimony to the Authority, please contact Danice at 256-4722 no later than 48 hours in advance of the scheduled meeting. Si usted requiere a un traductor para facilitar testimonio a la Authority, por favor llame Danice al (925) 256-4722, 48 horas antes de la asamblea.
ADA COMPLIANCE: This Agenda shall be made available upon request in alternative formats to persons with a disability, as required by the Americans with Disabilities Act of 1990 (42 U.S.C. Sec. 12132) and the Ralph M. Brown Act (Cal. Govt. Code Sec. 54954.2). Persons requesting a disability-related modification or accommodation should contact Danice Rosenbohm at 925-256-4722 during regular business hours, at least 24 hours prior to the time of the meeting.
*Footnote: "In accordance with Government Code Section 84308, no Commissioner shall accept, solicit, or direct a contribution of more than two hundred fifty dollars ($250) from any party, or his or her agent, or from any participant, or his or her agent, while a proceeding involving a license, permit, or other entitlement for use is pending before the agency and for three months following the date a final decision is rendered in the proceeding if the officer knows or has reason to know that the participant has a financial interest, as that term is used in Article 1 (commencing with Section 87100) of Chapter 7. Any Commissioner who received a contribution within the preceding 12 months in an amount of more than two hundred fifty dollars ($250) from a party or from any participant shall disclose that fact on the record of the proceeding and the Commissioner shall not make, participate in making, or in any way attempt to use his or her official position to influence the decision."
"A party to a proceeding before the Authority shall disclose on the record of the proceeding any contribution in an amount of more than two hundred fifty dollars ($250) made within the preceding 12 months by the party, or his or her agent, to any Commissioner. No party, or his or her agent, shall make a contribution of more than two hundred fifty dollars ($250) to any Commissioner during the proceeding and for three months following the date a final decision is rendered by the agency in the proceeding. The foregoing statements are limited in their entirety by the provisions of Section 84308 and parties are urged to consult with their own legal counsel regarding the requirements of the law."