COMMISSIONERS: Dave Hudson, Chair Maria Viramontes, Vice Chair Janet Abelson Susan Bonilla
David Durant Donald P. Freitas Federal Glover Brad Nix Julie Pierce Karen Stepper Don Tatzin
EX-OFFICIO MEMBERS: Amy Worth, MTC Gail Murray, BART Joe Wallace, Bus Operators
ADMINISTRATION AND PROJECTS COMMITTEE (APC)
AGENDA
(Full APC packet with backup is available at: www.ccta.net)
MEMBERS: Karen Stepper – Chair, Donald Freitas – Vice Chair, Julie Pierce, Don Tatzin, and Maria Viramontes
DATE: Thursday, October 2, 2008
TIME: 8:30 am.
LOCATION: Hookston Square, 3478 Buskirk Ave., #100, Pleasant Hill, CA 94523
A. CONVENE MEETING: Karen Stepper, Chair
B. PUBLIC COMMENT: Members of the public are invited to address the Committee regarding any item not listed on the agenda. Please complete a speaker card in advance of the meeting and hand it to a member of the staff.
C. MINUTES: Minutes of the APC Meeting held on September 4, 2008. (Attachment-Action)
CONSENT CALENDAR ITEMS:
1. Monthly Project Status Report. (Attachment-Information)
2. Warrants Issued for Month of August 2008. This report also includes the summary of payroll and benefits costs by organizational unit. (Attachment-Information)
3. Monthly Investment Report for August 2008. The Authority’s Investment Policy requires this report. (Attachment-Information)
4. Quarterly Project Funding Plans – Major State Highways. The quarterly report on the status of ongoing consultant project-related contracts as well as on key project funding issues is attached. (Attachment-Information)
5. Route 4 (e) Widening Project – Loveridge Road to Somersville Road (Project 1406): Memorandum of Understanding Between the Authority and Delta Diablo Sanitation District. The widening of State Route 4 between Loveridge Road and Somersville Road provides the opportunity for Delta Diablo Sanitation District to install a utility crossing across State right of way for future use. The proposed MOU defines the terms and conditions under which work for Delta Diablo Sanitation District is to be constructed, financed, and maintained. (Attachment - Action)
6. Route 4 (e) Widening Project – Loveridge Road to Somersville Road: Authorization to Close Contract No. 220 with Valentine Corporation (Project 1406).* The pump station construction project is complete. Authority policy requires authorization to close the construction contract.
Resolution # 08-19-P (Attachment - Action)
7. Route 4 (e) Widening – Loveridge Road to State Route 160 (Project 1406 and 3001): Agreement For Sale of Wetland Creation Credits with Elsie Gridley Mitigation Bank.* Staff seeks authorization to enter into an Agreement to purchase seasonal wetland creation credits at the Elsie Gridley Mitigation Bank. (Attachment – Action)
8. City of Martinez - Alhambra Avenue Widening (Project 1203): Request for a Supplemental Appropriation. The City of Martinez is requesting supplemental appropriation in the amount of $399,016 to the construction appropriation resolution.
Resolution # 06-08-P, Rev. 2 (Attachment – Action)
9. East Bay Regional Park District (EBRPD) – Big Break Regional Trail (Project 3112): Request for Supplemental Appropriation. The East Bay Regional Park District is requesting a supplemental appropriation in the amount of $25,940 to the construction resolution.
Resolution # 08-02-P, Rev. 1 (Attachment – Action)
10. Central Contra Costa Transit Authority – Pacheco Transit Hub/Park & Ride Lot 65% Peer Review Comments (Project 2210): A peer review committee completed review of the 65% design plans on August 26, 2008. Staff recommends approval of peer review recommendations. (Attachment – Action)
11. Financial Management System Project. The following items are related to the acquisition and implementation of the Authority’s new financial management system project. (Attachment - Action)
11.1 Contract with New World Systems to Procure a Financial Management System and Related Implementation Services.* Staff has completed negotiations with New World Systems and is seeking authorization to approve the contract for the software, implementation services and maintenance support.
11.2 Amendment No. 1 to Contract #248 with Schafer Consulting to Provide Quality Control, Quality Assurance and Project Management Services for the Financial Management System Implementation.* The initial Schafer Consulting contract covered the software selection phase. The proposed amendment will retain Schafer Consulting to provide quality control and project management services during the implementation.
11.3 Amendment No. 1 to Contract #243 with Endsight to Acquire Hardware and Related Installation Services to Host the New Financial Management System.* The implementation of the New Financial Management System calls for an expansion of the Authority’s network servers.
End of Consent Calendar
REGULAR AGENDA ITEMS:
12. Legislation. Staff will provide updates on the status of legislation and the state Budget. Action may be taken on any of these items or on any matters pertaining to the Authority’s legislative program. (No Attachment – Action to be Determined)
13. Investment and Bond Financing Update. Representatives of Public Financial Management (PFM), the Authority’s investment and financial advisors, will provide a presentation on the status of the financial markets, the Authority’s investment program and bond financing plans, including the anticipated $300 Million bond issue scheduled for September 2009. (Attachment – Action to be Determined)
14. State Route 24 - Caldecott Tunnel Improvement Project (Project No. 1698)
14.1 Project Status Report - The project staff will provide a status report on key accomplishments/issues since the last update in March 2008. (Attachment-Information)
14.2 Amendment No. 5 to Consultant Agreement No. 175 with Parsons for On‑Call Engineering Services - Staff seeks authorization to amend Agreement No. 175 with Parsons for $1,000,000 to provide additional final design services. (Attachment-Action)
14.3 Authorization to Seek RM-2 Allocation - Staff seeks approval to apply to the Metropolitan Transportation Commission (MTC) for an allocation of Regional Measure 2 funds in the amount of $2 million for the design phase. Resolution # 08-18-P. (Attachment – Action)
15. Final 2008 Measure C Strategic Plan. Staff will respond to any issues that may have arisen since the presentation of the draft plan last month and recommend adoption of the final Plan. Resolution # 08-12-P. (Attachment – Action)
16. Policies for Implementation of Measure J Projects. In preparation for Measure J, the TCC reviewed and updated existing policies governing the implementation of sales tax projects. The APC is now requested to review the draft policy. Resolutions # 08-13-P and # 08-05-A. (Attachment – Action)
17. Correspondence.
18. Other Business.
19. Adjournment to next meeting. The next regular meeting is proposed for Thursday, November 6, 2008 at 8:30 am.
Note: Please retain this packet for the Authority meeting. In general, complete back-up material is provided with the standing committee packets. The Authority agenda packet contains summary information only.
SHUTTLE SERVICE: With 24-hour notice, a County Connection Link shuttle can be available at the Pleasant Hill BART station for the Administration & Projects, Planning, and Full Authority meetings. To arrange for the shuttle service, call: Danice Rosenbohm at 925-256-4722, NO LATER THAN 24 HOURS PRIOR TO THE MEETING. Con el aviso de 24-horas, una County Connection Link Shuttle puede estar desponible en la estacion de Pleasant Hill BART para las asambleas horaria. Para arreglar para el servicio de lanzadera, llame: Danice Rosenbohm en 925-256-4722, NO MAS ADELANTE DE 24 HORAS ANTES DE LA ASSEMBLEA.
TRANSLATION SERVICES: If you require a translator to facilitate testimony to the Authority, please contact Danice at 256-4722 no later than 48 hours in advance of the scheduled meeting. Si usted requiere a un traductor para facilitar testimonio a la Authority, por favor llame Danice al (925) 256-4722, 48 horas antes de la asamblea.
ADA COMPLIANCE: This Agenda shall be made available upon request in alternative formats to persons with a disability, as required by the Americans with Disabilities Act of 1990 (42 U.S.C. Sec. 12132) and the Ralph M. Brown Act (Cal. Govt. Code Sec. 54954.2). Persons requesting a disability-related modification or accommodation should contact Danice Rosenbohm at 925-256-4722 during regular business hours, at least 24 hours prior to the time of the meeting.
*Footnote: "In accordance with Government Code Section 84308, no Commissioner shall accept, solicit, or direct a contribution of more than two hundred fifty dollars ($250) from any party, or his or her agent, or from any participant, or his or her agent, while a proceeding involving a license, permit, or other entitlement for use is pending before the agency and for three months following the date a final decision is rendered in the proceeding if the officer knows or has reason to know that the participant has a financial interest, as that term is used in Article 1 (commencing with Section 87100) of Chapter 7. Any Commissioner who received a contribution within the preceding 12 months in an amount of more than two hundred fifty dollars ($250) from a party or from any participant shall disclose that fact on the record of the proceeding and the Commissioner shall not make, participate in making, or in any way attempt to use his or her official position to influence the decision."
"A party to a proceeding before the Authority shall disclose on the record of the proceeding any contribution in an amount of more than two hundred fifty dollars ($250) made within the preceding 12 months by the party, or his or her agent, to any Commissioner. No party, or his or her agent, shall make a contribution of more than two hundred fifty dollars ($250) to any Commissioner during the proceeding and for three months following the date a final decision is rendered by the agency in the proceeding. The foregoing statements are limited in their entirety by the provisions of Section 84308 and parties are urged to consult with their own legal counsel regarding the requirements of the law."