COMMISSIONERS: Dave Hudson, Chair Maria Viramontes, Vice Chair Janet Abelson Susan Bonilla David Durant
Donald P. Freitas Federal Glover Brad Nix Julie Pierce Karen Stepper Don Tatzin
EX-OFFICIO MEMBERS: Amy Worth, MTC Gail Murray, BART Joe Wallace, Bus Operators
AUTHORITY BOARD MEETING
AGENDA
(Full packet available at: www.ccta.net)
DATE: Wednesday, July 16, 2008
TIME: 6:00 p.m.
PLACE: Contra Costa Transportation Authority Hookston Square, 3478 Buskirk Ave., Suite 100, Pleasant Hill, CA 94523
A. CONVENE MEETING:
B. PLEDGE OF ALLEGIANCE:
C. PUBLIC COMMENT: Members of the public are invited to address the Authority regarding any item that is not listed on the agenda. Please complete one of the speaker cards in advance of the meeting and hand it to a member of the staff.
1. APPROVAL OF MINUTES: Authority Minutes of June 18, 2008. (Attachment - Action)
2. CONSENT CALENDAR: Consent Items recommended by the following committees:
2.A Administration & Projects Committee:
2.A.1 Monthly Project Status Report. (No Attachment – Information in APC Packet)
2.A.2 Warrants Issued for Month of May 2008. This report also includes the summary of payroll and benefits costs by organizational unit. (No Attachment – Information in APC Packet)
2.A.3 Monthly Investment Report for May 2008. The Authority’s Investment Policy requires this report. (Attachment – Information)
2.A.4 Modifications to Existing Resolutions. Consistent with Authority policy, appropriation resolutions may be modified to extend their expiration date or reflect actual construction bid amounts, or be terminated if the activity that was funded has been completed. Recommended changes are summarized. (Attachment – Action)
2.A.5 Listing of Construction Change Orders (CCOs) that exceed $25,000.* Authority policy requires that this list be submitted to the APC for information. (Attachment – Information)
2.A.6 2007 Measure J Strategic Plan – Amendment No. 2. Amendment No. 2 to the Measure J Strategic Plan reprograms $5 million from the I-80/San Pablo Dam Road Interchange (Project #7002) to the I-80 Integrated Corridor Mobility project (Project #7005). Resolution No. 08-09-P (Summary Attachment – Action)
2.A.7 I-80 Integrated Corridor Mobility (Project #7005) – Authorization to Enter into Cooperative Agreement No. 07W.03 with the Alameda County Congestion Management Agency. Staff seeks authorization to enter into Cooperative Agreement No. 07W.03 with the Alameda County Congestion Management Agency detailing the funding and management roles of each agency with respect to project development. ( Summary Attachment – Action )
2.A.8 Quarterly Project Funding Plans – Major State Highways. The quarterly report on the status of ongoing consultant project-related contracts as well as on key project funding issues is attached. (No Attachment – Information in APC Packet)
2.A.9 I-80 Corridor – Central Avenue Project – Amendment No. 1 to Consulting Services Agreement No. 214 with PB Americas for project planning, conceptual engineering and environmental clearance (Project 7003). * Staff seeks authorization to amend the scope of Consulting Services Agreement No. 214. (Summary Attachment – Action)
2.A.10 Authorize Purchase of New Digital Copier. Staff seeks authorization to purchase a new digital copier from Canon, Inc. (Attachment – Action)
2.A.11 I-80/Hilltop Overcrossing Project. Caltrans plans to replace the current eastbound Hilltop Drive Overcrossing on I-80 to conform to current seismic design standards. The freeway will need to be fully closed on a Saturday evening from 9:00 pm to Sunday at 11:00 am in both directions due to traffic safety and structure stability. Caltrans staff presented an overview of the project, how it intends to engage the public, and establish detours. (No Attachment – Information)
2.A.13 State Route 4 (e) Widening Project - Loveridge to Somersville - Union Pacific Railroad (UPRR) Team Track Facility. (Project 1406).
2.A13.1 Completion of Negative Declaration under the California Environmental Quality Act (CEQA). The Initial Study for the Team Track Facility has been completed. Staff recommends that the Authority, as Lead Agency, adopt the Negative Declaration and file a Notice of Determination. Resolution No. 08-11-P. (Attachment - Action)
2.A.13.2 C&M Agreement. Staff seeks authorization to enter into a Construction, Maintenance and Property Disposition Agreement (C&M) Agreement with UPRR relative to the replacement of the Loveridge spur. Agreement No. 14.06.00. (Summary Attachment – Action)
2.A.13.3 Amendment No. 2 to Agreement No. 206 with TranSystems.* Staff seeks authorization to amend the scope of Consulting Services Agreement No. 206 for additional PS&E final design services which were not anticipated when the initial scope of work was negotiated, to increase the total contract amount by $18,600, and extend the term of the Agreement through June 30, 2009. (Summary Attachment – Action)
2.A.13.4 Authorization to Advertise UPRR Team Track Facility Construction. Staff seeks authorization to request bids for construction of the Union Pacific Railroad (UPRR) Team Track Facility. Resolution No. 08-10-P. (Summary Attachment – Action)
2.B Planning Committee: (The Planning Committee did not meet in July – the following items are being brought directly to the full Authority.)
2.B.1 Approval of the City of Clayton’s Calendar Year 2006 & 2007 Growth Management Compliance Checklist. Clayton has submitted its Calendar Years 2006 & 2007 Growth Management Program Compliance Checklist for allocation of local street maintenance and improvement funds. (Attachment – Action)
2.B.2 Approval of the City of Brentwood’s Calendar Year 2006 & 2007 Growth Management Compliance Checklist. Brentwood has submitted its Calendar Years 2006 & 2007 Growth Management Program Compliance Checklist for allocation of local street maintenance and improvement funds. (Attachment-Action)
2.B.3 Approval of Amendment No. 1 to Cooperative Agreement 45.05.05 with Central Contra Costa Transit Authority (CCCTA) for Appropriation of Second-Cycle T-PLUS Funds. In June 2008 the Authority authorized allocation of second-cycle T-PLUS funds in the amount of $250,000 to CCCTA to complete final engineering design for the Diablo Valley College Transit Center. The cooperative agreement conveys the requirements for expenditure of federal funds, including the stipulation that CCCTA provide an 11.47% local match. Resolution No. 05-04-G-2 increases the total allocation amount from $100,000 to $350,000. Resolution No. 05-04-G Rev.2 (Attachment-Action) CMA Function
2.1 NEW ITEM: Approval of TFCA Program Manager Fund Administration Agreement. The Administrative Fund agreement is a new procedure that will allow the Authority to incur reimbursable administration costs of the TFCA County Program Manager fund program earlier in the fiscal year. If it is not signed, no reimbursable administration costs can be incurred until the full funding agreement is executed in August or early September. (Attachment – Action)
End of Consent Calendar
3.0 MAJOR DISCUSSION ITEMS: (None)
4.0 REGULAR AGENDA ITEMS:
4.A Administration & Projects Committee:
4.A.12 Legislation. Action may be taken on any item listed or on any legislation pertaining to the Authority’s legislative program. (Attachment – Action to be Determined)
4.B Planning Committee (The Planning Committee did not meet in July – the following item is being brought directly to the full Authority.)
4.B.4 Release of Proposed “Issues and Options” Report for Update of the Countywide Bicycle and Pedestrian Plan. The consultant team working on the update of the Countywide Bicycle and Pedestrian Plan has drafted an “Issues and Options” report. This report outlines issues that need to be addressed in the update and options for addressing those issues. The Countywide Bicycle and Pedestrian Advisory Committee met twice to review and comment on the administrative draft; the proposed draft reflects their comments. The report will be circulated for review by the RTPCs, local jurisdictions, and other interested parties, and will be discussed at three public workshops. (Attachment - Action) CMA Function
5.0 CORRESPONDENCE AND COMMUNICATIONS:
6.0 ASSOCIATED COMMITTEE REPORTS:
6.1 Central County (TRANSPAC): Report of June 19, 2008
6.2 East County (TRANSPLAN): Report of June 12, 2008
6.3 Southwest County (SWAT): (Meeting of July 7, 2008 canceled)
6.4 West County (WCCTAC): Report of June 27, 2008
6.5 Conference of Mayors (COM):
6.6 Contra Costa County (COUNTY)
6.7 CCTA Citizen Advisory Committee (CAC)
7.0 COMMISSIONER AND STAFF COMMENTS:
7.1 Chair's Comments and Reports
7.2 Commissioners' Comments and Reports
7.3 Executive Staff Comments
8.0 CALENDAR: August/September/October 2008 (Attachment)
9.0 CLOSED SESSION: Annual Review of Executive Director. The Authority will hold a closed session, under Government Code §54957 concerning salaries and compensation and to consider employee appointment, employment, evaluation of performance, or dismissal. Resolution No. 08-04-A (No Attachment - Action to be Determined)
RECONVENE IN OPEN SESSION
10.0 ADJOURNMENT to Wednesday, September 17th at 6:00 p.m.
* Footnote: In accordance with Government Code Section 84308, no Commissioner shall accept, solicit, or direct a contribution of more than two hundred fifty dollars ($250) from any party, or his or her agent, or from any participant, or his or her agent, while a proceeding involving a license, permit, or other entitlement for use is pending before the agency and for three months following the date a final decision is rendered in the proceeding if the officer knows or has reason to know that the participant has a financial interest, as that term is used in Article 1 (commencing with Section 87100) of Chapter 7. Any Commissioner who received a contribution within the preceding 12 months in an amount of more than two hundred fifty dollars ($250) from a party or from any participant shall disclose that fact on the record of the proceeding and the Commissioner shall not make, participate in making, or in any way attempt to use his or her official position to influence the decision.
A party to a proceeding before the Authority shall disclose on the record of the proceeding any contribution in an amount of more than two hundred fifty dollars ($250) made within the preceding 12 months by the party, or his or her agent, to any Commissioner. No party, or his or her agent, shall make a contribution of more than two hundred fifty dollars ($250) to any Commissioner during the proceeding and for three months following the date a final decision is rendered by the agency in the proceeding. The foregoing statements are limited in their entirety by the provisions of Section 84308 and parties are urged to consult with their own legal counsel regarding the requirements of the law.
SHUTTLE SERVICE: With 24-hour notice, a County Connection Link shuttle can be available at the Pleasant Hill BART station for the Administration & Projects, Planning, and Full Authority meetings. To arrange for the shuttle service, call: Danice Rosenbohm at (925) 256-4722, NO LATER THAN 24 HOURS PRIOR TO THE MEETING. Con el aviso de 24-horas, una County Connection Link Shuttle puede estar desponible en la estacion de Pleasant Hill BART para las asambleas horaria. Para arreglar para el servicio de lanzadera, llame: Danice Rosenbohm en (925) 256-4722, NO MAS ADELANTE DE 24 HORAS ANTES DE LA ASSEMBLEA.
TRANSLATION SERVICES: If you require a translator to facilitate testimony to the Authority, please contact Danice at (925) 256-4722 no later than 48 hours in advance of the scheduled meeting. Si usted requiere a un traductor para facilitar testimonio a la Authority, por favor llame Danice al (925) 256-4722, 48 horas antes de la asamblea.
ADA Compliance This Agenda shall be made available upon request in alternative formats to persons with a disability, as required by the Americans with Disabilities Act of 1990 (42 U.S.C. Sec. 12132) and the Ralph M. Brown Act (Cal. Govt. Code Sec. 54954.2). Persons requesting a disability-related modification or accommodation should contact Danice Rosenbohm (925-256-4722) during regular business hours, at least 24 hours prior to the time of the meeting.