COMMISSIONERS: Dave Hudson, Chair Maria Viramontes, Vice Chair Janet Abelson Susan Bonilla David Durant
Donald P. Freitas Federal Glover Brad Nix Julie Pierce Karen Stepper Don Tatzin
EX-OFFICIO MEMBERS: Amy Worth, MTC Gail Murray, BART Joe Wallace, Bus Operators
AUTHORITY BOARD MEETING
AGENDA
(Full packet available at: www.ccta.net)
DATE: Wednesday, September 17, 2008
TIME: 6:00 p.m.
PLACE: Contra Costa Transportation Authority Hookston Square, 3478 Buskirk Ave., Suite 100, Pleasant Hill, CA 94523
A. CONVENE MEETING:
B. PLEDGE OF ALLEGIANCE: C. PUBLIC COMMENT: Members of the public are invited to address the Authority regarding any item that is not listed on the agenda. Please complete one of the speaker cards in advance of the meeting and hand it to a member of the staff.
1. APPROVAL OF MINUTES: Authority Minutes of July 16, 2008. (Attachment - Action)
2. CONSENT CALENDAR: Consent Items recommended by the following committees:
2.A Administration & Projects Committee:
2.A.1 Monthly Project Status Report. (No Attachment – Information in APC Packet)
2.A.2 Warrants Issued for Months of June and July 2008. This report also includes the summary of payroll and benefits costs by organizational unit. (No Attachment – Information in APC Packet)
2.A.3 Monthly Investment Reports for June and July 2008. The Authority’s Investment Policy requires this report. (Attachment - Information)
2.A.4 Quarterly Financial Report for Quarter Ended June 30, 2008. This is presented in accordance with regulations and the Authority’s Investment Policy, which requires that the Chief Financial Officer provide an analysis of the Authority’s portfolio including composition, credit quality, maturity distribution, and an analysis of sales tax revenues. (Summary Attachment - Action)
2.A.5 Employee Travel Report. Pursuant to the Authority’s travel policy, out of state travel is approved by the Executive Director and reported to the APC. (Attachment - Action)
2.A.6 Listing of Construction Change Orders (CCOs) that exceed $25,000.* Authority policy requires that this list be submitted to the APC for information. (Attachment - Information)
2.A.7 I-580/Chevron Bicycle Gap Closure. Staff recommends the addition of the I-580/Chevron Bicycle Gap Closure project to the Authority’s Project Study Report Recommended List. (Attachment - Information)
2.A.8 SR4 (e) Widening Project – Loveridge Road to Somersville Road (Project 1406).
2.A.8.1 Amendment No. 4 to Cooperative Agreement No. 90.14.13 between CCTA and the California Department of Transportation (Caltrans) for Design and Right of Way Services. Staff seeks authorization to amend Cooperative Agreement No. 90.14.13 to incorporate additional out of scope services and increase the value of the agreement by $60,000. (Summary Attachment - Action)
2.A.8.2 Memorandum of Understanding Between the Authority and the City of Pittsburg. The widening of State Route 4 between Loveridge Road and Somersville Road requires construction within the jurisdictional limits of the City of Pittsburg. The proposed MOU (14.06.01) defines the terms and conditions under which the project is to be constructed, financed, and maintained. (Attachment - Action)
2.A.9 State Route 4 (e) Widening – Loveridge Road to State Route 160 (Project 1406 and 3001)*
2.A.9.1 Agreement For Sale of Conservation Credits with Ohlone Preserve Conservation Bank. Staff seeks authorization to enter into an Agreement to purchase 8.4 California Red-Legged Frog conservation credits at the Ohlone Preserve Conservation Bank. (Summary Attachment - Action)
2.A.9.2 Authorization to Seek RM-2 Allocation: Staff seeks approval to apply to the Metropolitan Transportation Commission (MTC) for an allocation of Regional Measure 2 funds in the amount of $15 million for right-of-way preservation. Resolution No. 08-17-P. (Summary Attachment - Action)
2.A.10 SR4 (e) Widening Project – Railroad Avenue to Loveridge Road – Authorization to Close Agreement No. 201 with American Civil Constructors (Project 1405).* The landscaping project is complete. Authority policy requires authorization to close the construction agreement. Resolution No. 08-15-P (Summary Attachment - Action)
2.A.11 Hercules Transit Center (Project 2303): Appropriation of Measure C Funds for Construction. The City of Hercules is requesting appropriation of $1,106,000 in Measure C funds to construct an additional 175 parking spaces at the new location of the Hercules Transit Center. Resolution No. 08-14-P. (Summary Attachment - Action)
2.A.12 Annual Report from the Authority’s Program Management Consultant. APC has requested an annual report on accomplishments for each of the Authority’s key ongoing consultants. The third such annual report from Nolte Associates, the Authority’s program management consultant, is attached. (Attachment – Information)
2.A.13 I-680 Southbound HOV Lane Gap Closure – Restriping. (Measure J Project 8002). The existing HOV lane will be extended 0.9 miles north of Livorna Road as part of a Caltrans freeway rehabilitation project. Staff requests authorization for the Chair to execute Cooperative Agreement No. 90.11.15 with Caltrans to deliver the project. (Summary Attachment - Action)
2.A.14 I-80/San Pablo Dam Road Interchange Project (Measure J Project 7002): Staff requests authorization to appropriate Measure J funds in the amount of $645,000 for acquisition of a vacant property on Humboldt Avenue in the City of San Pablo. Resolution No. 08-02-PJ. (Summary Attachment - Action)
2.A.15 Interstate 680/State Route 4 Interchange Improvements (Project 1117) – Amendment No. 7 to Agreement No. 149 with URS for Project Report/Environmental Document Services.* Staff seeks authorization to execute Amendment No. 7 to Agreement No. 149 with URS in the amount of $56,000 for additional services for preparation of the Project Report/Environmental Document. (Summary Attachment - Action)
2.A.16 Interstate 680 Auxiliary Lane Project (Segments 1 & 3): Certification to Fund the Balance of Capital Construction Costs (Project 1106). Cooperative Agreement No. 90.11.07 with Caltrans commits the Authority to fund 100% of the construction cost shortfall. Following award of the contract in 2006, Authority staff advised Caltrans that it would make up to $925,800 available, which was the difference between the lowest bid and the initial funds set aside by the Cooperative Agreement. Resolution No. 08-16-P ratifies that commitment. (Summary Attachment - Action)
2.A.18 Audit Process for the Fiscal Year Ending June 30, 2008. Audit standards require that the auditor brief the APC on the audit process for fiscal year ending June 30, 2008. The briefing includes the scope, timing and other considerations related to the audit process. (Summary Attachment - Information)
2.A.20 Draft 2008 Measure C Strategic Plan. Staff will present policy issues associated with the proposed draft 2008 Measure C Strategic Plan. Adoption of the Plan is targeted for October 2008. Resolution No. 08-12-P. (Summary Attachment – Information – Action to be Determined)
2.B Planning Committee:
2.B.1 Approval of the City of Pittsburg’s Calendar Year 2006 & 2007 Growth Management Compliance Checklist. Pittsburg has submitted its Calendar Years 2006 & 2007 Growth Management Program Compliance Checklist for allocation of local street maintenance and improvement funds. (Summary Attachment - Action)
2.B.2 Definition of Project Alternatives for the 2008 CTP EIR. The Authority has begun preparing a program EIR on the 2008 Countywide Comprehensive Transportation Plan. Authority staff and consultants are working to identify alternatives, in addition to the “project”, that the EIR would analyze.
The Authority defined three very distinct alternative Measure J expenditure plans that were used in the EIR on the 2004 CTP. Now that Measure J has passed, many of the funding decisions have been made, making identification of alternatives more complicated. Staff and the TCC, however, have identified several alternatives for the 2008 CTP EIR that could be used. (Attachment - Action)
2.B.3 Status of Comments Received on the Measure J Implementation Guide. The Proposal for Adoption Measure J Implementation Guide was released for review on July 21, 2008, with comments due by Friday, September 19, 2008. To date, no comments beyond the issues flagged by TRANSPAC, relative to service objectives, and by County staff, relative to those objectives and the General Plan Amendment (GPA) review process, have been received. (Summary Attachment - Action)
2.B.5 Status Report Regarding the Measure C/J Regional Transportation Mitigation Programs. In February 2008, the Authority issued an updated Summary Status Report for the Measure C Regional Transportation Mitigation Program. The report documented that $243 million in regional mitigation fees had been collected since program inception. The Planning Committee held a discussion regarding the status of RTMPs. (Summary Attachment - Action)
2.B.7 Release “Call for Projects” for the Lifeline Transportation Program (LTP). The purpose of the LTP is to fund projects that result in improved mobility for low-income residents of Contra Costa. Authority staff has prepared a draft “Call for Projects” for review by PC, and release on September 19, 2008. A total of $9.1 million is expected to be available to Contra Costa through MTC from a variety of federal and State funding sources over a three year funding cycle. The amount is subject to the STA funding in the state budget once approved. The program is proposed to be conducted in a method similar to the first cycle with two exceptions. First, MTC is requiring a new criterion for project consideration which requires some level of consideration be given to projects derived from community based transportation plans (CBTP). MTC is allowing counties to establish targets for this funding by operator service areas, on a formula basis, as long as the funds are applied based on evaluation criteria for projects which meet the Lifeline requirements. The JARC funding must still be distributed on a purely competitive basis. (Summary Attachment - Action)
2.B.8 ULL Compliance Issues Relating to the Tentative Incorporation of Alamo. Subject to voter approval, Alamo may become incorporated in 2009. Consequently, the new Town would be eligible for its share of 18% Local Street Maintenance and Improvement Program funds under Measure J, provided that it complies with the Authority’s Growth Management Program. A question has arisen regarding how Alamo would comply with the GMP requirement for a ULL. Following incorporation, Alamo would be eligible to pursue either the County or Local Voter-Approved ULL options under Measure J. (Attachment - Action)
End of Consent Calendar
3.0 MAJOR DISCUSSION ITEMS: AUTHORITY WORKSHOP
3.B.6 Authority Workshop to Discuss Corridor Management and Related Growth Management Program (GMP) Issues. The external environment that the Authority and its local jurisdictions operate within is changing, and the pace of change is significant. The Metropolitan Transportation Commission has approved, as part of its draft 2009 Regional Transportation Plan (RTP), both an 800 mile HOT lanes network and a “freeway performance initiative” (FPI) that would install ramp metering and information signs throughout the Bay Area’s freeway network. If the Governor signs SB 375, reducing greenhouse gas emissions will become the overarching objective of the RTP. In this changing environment, the Authority needs to decide both how to best address the complex and challenging regional and state initiatives, and also whether or not those proposals and mandates fundamentally change the context of Contra Costa’s 20-year old GMP. (Attachment-Action to be Determined)
4.0 REGULAR AGENDA ITEMS :
4.A Administration & Projects Committee:
4.A.17 Legislation. Staff will provide updates on the following items:
Action may be taken on any of these items or on any matters pertaining to the Authority’s legislative program. (Attachment – Action to be Determined)
4.A.19 Authorization to Negotiate a Contract with New World Systems to Procure a Financial Management System and Related Services.* Proposals have been evaluated and staff is seeking authorization to negotiate a contract with the finalist from the selection process. (Attachment - Action)
4.B Planning Committee
4.B.4 Review and Discussion of Action Plans for Routes of Regional Significance. Each subarea has completed a Draft Action Plan for incorporation into the Countywide Transportation Plan. The Actions Plans reflect a collaborative, multi-jurisdictional planning process to set performance measures and establish a program of actions for achieving those measures along each major corridor. The performance measures – called Multi-Modal Transportation Service Objectives (MTSOs) serve as a yardstick for estimating the impacts of major land use decisions on the regional transportation system. (Summary Attachment - Action)
4.B.4.a Status of the Action Plans by Sub-area. Since last June, significant progress has continued on the Action Plans. WCCTAC, TRANSPLAN, and LPMC have released second drafts for circulation and review. TVTC released its Proposal for Adoption Action Plan in July. At its meeting on July 24, the TRANSPAC committee released portions of its first draft Action Plan for Central County.
4.B.4.b Consideration of TRANSPAC’s request to proceed with an Action Plan that does not include MTSOs. TRANSPACs draft Action Plan does not include MTSOs. TRANSPAC is requesting that the Authority incorporate the Central County Action Plan into the CTP, and allow TRANSPAC to proceed with its action plan without MTSOs.
5.0 CORRESPONDENCE AND COMMUNICATIONS: None
6.0 ASSOCIATED COMMITTEE REPORTS:
6.1 Central County (TRANSPAC): Report of July 14 and July 24, 2008
6.2 East County (TRANSPLAN): Report of July 10, 2008; Report of August 14, 2008
6.3 Southwest County (SWAT): (Meeting of August 4th canceled.)
6.4 West County (WCCTAC): Report of July 25, 2008
6.5 Conference of Mayors (COM):
6.6 Contra Costa County (COUNTY)
6.7 CCTA Citizen Advisory Committee (CAC)
7.0 COMMISSIONER AND STAFF COMMENTS:
7.1 Chair's Comments and Reports
7.2 Commissioners' Comments and Reports
7.3 Executive Staff Comments
8.0 CALENDAR:
8.1 October/November/December 2008 (Attachment)
8.2 Rail-Volution 2008 October 26-29, San Francisco. Commissioners interested in attending, please advise Danice Rosenbohm. (No Attachment – Information)
8.3 Self Help Counties Coalition Annual “Focus on the Future” Conference. November 16-18, Monterey. Commissioners interested in attending, please advise Danice Rosenbohm. (No Attachment – Information)
9.0 CLOSED SESSION
Conference with Legal Counsel Regarding Anticipated Litigation. Discuss significant exposure to litigation pursuant to subdivision (b) of Section 54956.9 of the Government Code.
RECONVENE TO OPEN SESSION
Action on Matter Discussed in Closed Session, or Reporting Out of Action Taken in Closed Session. (Action to be Determined)
10.0 ADJOURNMENT to Wednesday, October 15th at 6:00 p.m.
* Footnote: In accordance with Government Code Section 84308, no Commissioner shall accept, solicit, or direct a contribution of more than two hundred fifty dollars ($250) from any party, or his or her agent, or from any participant, or his or her agent, while a proceeding involving a license, permit, or other entitlement for use is pending before the agency and for three months following the date a final decision is rendered in the proceeding if the officer knows or has reason to know that the participant has a financial interest, as that term is used in Article 1 (commencing with Section 87100) of Chapter 7. Any Commissioner who received a contribution within the preceding 12 months in an amount of more than two hundred fifty dollars ($250) from a party or from any participant shall disclose that fact on the record of the proceeding and the Commissioner shall not make, participate in making, or in any way attempt to use his or her official position to influence the decision.
A party to a proceeding before the Authority shall disclose on the record of the proceeding any contribution in an amount of more than two hundred fifty dollars ($250) made within the preceding 12 months by the party, or his or her agent, to any Commissioner. No party, or his or her agent, shall make a contribution of more than two hundred fifty dollars ($250) to any Commissioner during the proceeding and for three months following the date a final decision is rendered by the agency in the proceeding. The foregoing statements are limited in their entirety by the provisions of Section 84308 and parties are urged to consult with their own legal counsel regarding the requirements of the law.
SHUTTLE SERVICE: With 24-hour notice, a County Connection Link shuttle can be available at the Pleasant Hill BART station for the Administration & Projects, Planning, and Full Authority meetings. To arrange for the shuttle service, call: Danice Rosenbohm at (925) 256-4722, NO LATER THAN 24 HOURS PRIOR TO THE MEETING. Con el aviso de 24-horas, una County Connection Link Shuttle puede estar desponible en la estacion de Pleasant Hill BART para las asambleas horaria. Para arreglar para el servicio de lanzadera, llame: Danice Rosenbohm en (925) 256-4722, NO MAS ADELANTE DE 24 HORAS ANTES DE LA ASSEMBLEA.
TRANSLATION SERVICES: If you require a translator to facilitate testimony to the Authority, please contact Danice at (925) 256-4722 no later than 48 hours in advance of the scheduled meeting. Si usted requiere a un traductor para facilitar testimonio a la Authority, por favor llame Danice al (925) 256-4722, 48 horas antes de la asamblea.
ADA Compliance This Agenda shall be made available upon request in alternative formats to persons with a disability, as required by the Americans with Disabilities Act of 1990 (42 U.S.C. Sec. 12132) and the Ralph M. Brown Act (Cal. Govt. Code Sec. 54954.2). Persons requesting a disability-related modification or accommodation should contact Danice Rosenbohm (925-256-4722) during regular business hours, at least 24 hours prior to t